Recordkeeping Guidance

Under the Archives and Recordkeeping Act, the Government Records Office (GRO) promotes and supports good recordkeeping by developing guidance for government departments and agencies.

Nationally and internationally, a wide range of work is being undertaken to develop standards and best practices for recordkeeping. In particular, there is a recognized need for new strategies and tools to effectively manage electronic records. GRO is following these developments and advises government on accepted professional and industry standards, and their application in the Manitoba government. Please contact us for more information.

Document Date
Compass: Capacity Assessment Tool for Recordkeeping (PDF) March 2024
Creating and Capturing Records (PDF) March 2022
Deputy Minister Recordkeeping Responsibilities (PDF) April 2024
Determining Retention Periods (PDF) March 2022
Digitizing Records (PDF) July 2024
Digitizing Records, Appendix A – Business Needs Analysis (PDF) August 2024
File Structures (PDF) August 2024
Functional Analysis for Records (PDF) October 2024
Glossary of Records and Information Management Terms (PDF) June 2023
High-Risk/High-Value Records (PDF) December 2022
Identifying Government Records (PDF) May 2024
Managing Ministers' Office Records (PDF) August 2023
Managing Records to Mitigate Risk (PDF) November 2023
Microsoft 365 – Teams: Recordkeeping Guidance (PDF) December 2022
Office Paper Shredder Policy (PDF) September 2024
Records Management Checklists for New and Exiting Employees (PDF) August 2023
Recordkeeping for Committees (PDF) July 2024
Recordkeeping Standards (PDF) December 2022
Recordkeeping Framework for Departments and Agencies: Policies and Requirements (PDF) March 2024
Records Schedules: What Managers Need to Know (PDF) August 2024
Records Scheduling: The Recommended Approach (PDF) August 2023
Recordkeeping Systems (PDF) October 2024
Text & Instant Messages (PDF) October 2024
Transitory Records (PDF) October 2024
Working Remotely and Recordkeeping Responsibilities (PDF) August 2024